Location: Greenhill Islamic School (50 Greenhill Ave. Hamilton, ON).

Anticipated Start Date: September 2, 2025

Closing Date: March 31, 2025

Greenhill Islamic School is dedicated to fostering a nurturing and inclusive environment where students excel academically, socially, and spiritually. We aim to provide a comprehensive education rooted in Islamic values while encouraging students to reach their full potential.

• Provides excellent customer service to prospective and current families by greeting, assisting, and responding to inquiries about the school and application process via various channels.
• Arranges and prepares itineraries for school visits and tours often involving multiple stakeholders.
• Maintains and updates student data and files for the Admissions department in hardcopy, electronic files, and the School Management database.
• Prepares correspondence on behalf of the department to communicate invitations, admissions decisions, etc.
• Liaises with other departments to share relevant information.
• Assists in coordinating and attending Admissions events.
• Supports different School Programs by attending meetings, providing information, and liaising with new families.
• Provides administrative support to the Principal and management team.

This position works Monday-Friday from 8:30am-4:30pm but this role requires flexibility as you may be required to work beyond the standard hours (weekends and after school) to support Admissions events and activities.

• Minimum Grade 12 Secondary School diploma or post-secondary diploma or certificate in Office Administration.
• Minimum three (3) years’ administration experience.
• Previous experience in an administrative role, preferably in an educational setting.
• Demonstrated ability with advanced Microsoft Office applications.
• Exceptional organization skills and attention to detail.
• Excellent writing, editing, and communication skills.
• Knowledge of the full range of administrative procedures, processes, and protocols for an office, including correspondence management, logistics, preparation of a variety of documentation for reference in student and team meetings, and event planning.
• Strong sense of professionalism and ethics with a demonstrated ability to handle sensitive or private information with tact and discretion.
• Ability to prioritize and manage conflicting demands with skills to assess incoming correspondence, telephone calls, visitors, and complaints for attention and referral.

Interested candidates are invited to submit their resume and cover letter to HR@ghischool.com with the subject line: Office Administration Application – [Your Name]. Applications must be received by March 31, 2025.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Join us at Greenhill Islamic School and help shape the future of our students in a supportive, faith-centered learning community!